When organising an event, you will be confronted by many decisions. You should tread carefully when it is time to choose a venue because it will have the biggest impact on your event. Remember that the date, catering options and the experience of your guests are all affected by the venue that you select.
If you want to Host functions that will be remembered, here’s a quick guide to finding the right event venue:
Determine the cost first
Before you sign, it is crucial that you know exactly what is included in the venue. If you really like the place, you should not be afraid to negotiate. It can help if you are flexible on the date because there are certain days of the week that usually cost less.
Check the location
It is prudent to book a venue in a convenient location. With this, you may need to check the airport access, public transport links and whether the venue has onsite parking. It will be good if they have a valet service.
Evaluate the capacity
Another thing that you need to do is to evaluate the capacity of the venue. As much as possible, choose a venue that is the right size for your event. If you book a venue that can accommodate the number of people you expect, it will surely deliver that lively atmosphere.
Think about your theme
efore booking, you need to assess if the venue will be the right fit for your theme. If you have a wedding, you can start with the glass house event space melbourne. If the venue fits with your style or theme, it will be the talk of the town. Alternatively, you can look for a space that does not require much decorating so you can save more money.
Assess the layout
If you have a lot of aspects in your event like the ceremony area, reception area, stage, and dressing room, you need to ensure that the venue can cater to it. With this, you need to consider the layout. To be able to picture out the aspects, you need to make a site visit.
Consider the services and facilities
You need to ensure that you know the services and facilities offered at the onset. You have to look for the following services and facilities:
- Onsite parking: the venue should provide onsite parking so your guests will not have
a hard time finding a spot.
- Kitchen facilities: this is important if you decide to have other caterers around.
- Equipment: the venue should have built-in AV equipment. The payment needs to be included in the package.
- Decorating and cleaning up: you should know who would be responsible for decorating and cleaning up so you can plan accordingly.
- Extra fees: you need to determine if there are extra fees to be paid like corkage, overtime, and cancellation.
As soon as you made up your mind, you can start to consider other elements of your event. On the day of the event, make sure that you have someone to deal with any problems that may arise. This will help your event run smoothly.